welcome to the fam
We’re stoked to have you + your talents on the team! We’ve asked you because we think you bring something unique - we’re not trying to be a copy-paste “agency,” but a roster of one-of-a-kind artists and boutique DJs.
I’m sure we can agree that onboarding stuff like this is weird and clinical but hopefully you find it helpful!
ethos
Here’s some key values we adopt to give the best possible experience for our B&Gs:
Minimise Stress: Weddings can be hectic for everyone in involved. It’s important to be organised, proactive, and adaptable as to not add stress to the couple, but instead to relieve it.
Practically this could look like:
responding to emails quickly / within 24hr where possible
taking initiative; ask the right questions ahead of time, then handle the details
being flexible / adaptable when things change or go wrong and shielding the couple from that stress especially on the day
Couple’s taste > ours: A wedding should be a reflection of the couple and their individual tastes. We always try to understand what they do and don’t like to create an ultra-personalised experience.
Be accomodating: Every wedding is unique. Some people love tradition, others just want to party. Try to accomodate ideas but give direction where they’re unsure. Suss their vibe, adjust to their needs, offer suggestions and make them feel confident in your expertise.
process
We’re still ironing out the way we operate within a team so please bare with us. Here’s how it will work for the moment:
Booking:
client expresses interest in date / particular artist - we confirm your availability
client decides to move ahead - once contract is signed and deposit is paid the date is locked in and we will contact you to confirm the booking. We will forward you the relevant event and contact information
Pre-event:
we will attempt to collect what information we can from the client and forward anything relevant to you as it comes
we recommend making contact with the client 4-8 weeks from the event to introduce yourself and arrange some form catchup
i’m personally a fan of in-person catchups but video or phone calls also work
the aim isn’t necessarily to have everything finalised, but to build rapport, clarify major details, understand their vision and answer their questions
i recommend making a copy of this doc and using it to take notes as you go
follow up any missing details and aim to have things finalised 7 days from the wedding (this isn’t always possible but is ideal to minimise stress for both you and the couple on event week)
Event Day:
arrive with sufficient time for set up (I typically aim for 2 hours)
do the thing
Post-event:
we typically send a thank you email with a link to review; let us know if there’s any relevant info we can include (feel free to send your own thanks msg / email)
we will contact you with regard to the invoice and pay you asap
money stuff
Payment: please issue invoices to LOVESICK ENTERTAINMENT Pty Ltd following the gig. We will always try to do right by you and get you the most money possible. Specific amount may change gig to gig based on different factors including package, date and as we update pricing. You are welcome to request a particular figure for your services and I will add the relevant fees on top before pitching to clients.
Superannuation: if you are a sole trader please supply us with your super details by completing and returning THIS FORM. This is important and needs to be completed before we are able to pay you. This is a requirement by law (current SG rate is 11.5%).
Public Liability Insurance: please make sure you have public liability insurance and forward us your certificate of currency when you can. Check out Duck for Cover or Aon public liability insurance.
gear
Each gig will typically require the following gear:
decks (obvs)
PA system capable of handling events of 50-150 people (subs recommended for events over this size)
wireless microphone
party lights
booth (something presentable for a wedding)
backups (spare xlrs, extensions, adapters, hard drives etc)